Mon-Thurs, 7:00 a.m. to 6:00 p.m. - Closed Fridays
Purchasing Forms
Please provide the information requested on the forms. Forms may be returned to the Purchasing & Strategic Sourcing Department by fax at (915) 212-0044 , by mail or hand delivered to: City of El Paso, Purchasing & Strategic Sourcing Department, 300 N. Campbell, El Paso, Texas 79901. If you have questions about the forms, please contact the City Purchasing & Strategic Sourcing Department at (915) 212-1189. Please note that you are not required to complete the vendor forms in order to submit a bid.

While the City requires vendors to be on the City's Vendor list in order to issue a PO, it is not a requirement to be on the City's vendor list to submit a bid. However, in the event of an award, vendors will be required to complete and submit a Vendor Set Up Form along with an IRS W-9 form.

Competition in providing specific item(s), product(s), and/or service(s) is precluded by the existence of a patent, copyright, secret process or monopoly as stated under Section 252.022, subchapter A of the Local Governmental Code 7A or as provided for under 7B-F of the same section. When a vendor is the sole source of these products the City requires a Sole Source Affidavit along with a sole source letter which sets forth the reasons why this bidder is a sole source provider. The document must be signed, dated and notarized before submission.

Disclaimer: Bidders must understand that by providing false information on the Sole Source Affidavit, he/she may be considered a non-responsible bidder on future solicitations, which may result in discontinuation of any/all business with the City of El Paso.
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